In iVend retail, there are a few settings or setups which are irreversible. Starting this month, we will be starting a three part series on the irreversible settings in iVend Retail. This three part series will not only talk about such features and settings, but will also highlight some of the reasons which make those settings irreversible.
The behaviour of these settings is totally based on the fundamentals of business processes and inventory management, and the features in iVend Retail are designed to abide by these fundamental principles.
This month we cover the following settings:
Subsidiaries are best defined as smaller, sub-companies of a big conglomerate. All the subsidiaries may have different or similar lines of business.
In the context of iVend Retail subsidiaries are defined when the big conglomerate has retail operations in different countries.
Since the subsidiaries are in different countries, the currencies and taxes will be different.
Different currency and taxes impact other masters like pricing, discounts, promotions, etc. Quite a few relevant setups and their structure are entirely changed internally to be in accordance with the subsidiary model.
It is therefore not possible to ‘switch off’ subsidiaries once they are enabled.
As the name specifies, switching ON this option will start consolidating iVend sales into a single transaction before it is posted into the integrated ERP.
All iVend Sales are clubbed together based on a certain criteria before a consolidated entry is posted into the ERP application integrated to the environment.
iVend sales transactions are ‘rolled up’ based on the below mentioned criteria.
Roll-up only cash customer invoices. This setting ensures that the invoices of all cash customers will be rolled up.
Use the store cash customer for roll up. All the invoices that are ‘rolled-up’ will be posted in the integrated ERP for the Cash Customer that is defined for this store.
Interval Type and Interval. iVend gives retailer the option to roll-up transactions either at a specific time of the day OR specify the interval in hours at which the roll-up process will run and post transactions into the integrated ERP
Important to note is that the products from different invoices will get rolled-up into one invoice only if they have the same applicable tax.
Given the complex nature of the consolidation (roll-up) process, it is NOT possible to Switch OFF this setting once it is switched ON
Location and Default Location
Locations are logical segregations defined in the application that allow retailers to manage their in-store inventory better. By defining locations, retailers can control the stock levels that have to be considered for sales. For example, the retailer can define a location ‘returned goods’ where all the returned products are kept. The retailer can also control whether or not the stock in this location is to be considered for sale at the point of sale.
Once this setting has been enabled, the warehouse definition screen will have the option to specify whether or not locations are applicable to the particular warehouse.
As soon as the locations are enabled at the warehouse level, all transactions expect a location to be specified from where the products are either being sold OR returned to.
When locations are switched ON for the warehouses, the inventory is allocated all the way to location level. This inventory cannot be allocated back to warehouse level by simply turning off the locations setup.
Once a warehouse has locations enabled, it is not possible to switch OFF this setting for the warehouse.