The transaction mode enables to offer flexible payment options to the customers. Rather than requiring a customer to pay an entire amount, the user can maintain a customer account. The option enables to bill payment for the net term or pay against specific invoices like for a special order, layaway or a sale transaction.
On Account Payment is enabled only for the customers other than cash customers.
The user at the POS can create an Account Receivable transaction for the selected customer by crediting the account with the amount being paid.
Steps to accept On Account Payment at the POS
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Customer Search - Press F2 or click the F2 Customer Search button to open the Customer Search screen and select the customer. Alternatively, the user can enter the code of the customer in the scan area to select the customer and fetch the customer details.
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Transaction Mode - Press F1 or click the F1 Transaction Mode button to select/change the Transaction Mode for the customer. The user presses F5 or clicks F5: On Account Payment to select the mode.
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AR Payment - The AR Payment screen is displayed on selecting the ON Account Payment mode. The user enters the amount being accepted by the customer and clicks the Ok button to go back to the Transaction Screen.
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The details of the AR Payment screen are as follows:
AR Payment
Field
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Type
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Description/Activity
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A/R Information
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Code
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Text Box
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Displays the code of the customer.
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Name
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Text Box
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Displays the last name of the customer.
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Amount
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Text Box
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This field enables the user to enter the amount being accepted by the customer. On selecting this field, the number pad is displayed on the right side of the screen. The user can enter the value of the amount either by using a number pad or the keyboard.
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Payment Type
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Text Box
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This field enables the user to select the transaction type for which the payment is being made. When the user selects this field, the various transaction types are displayed on the right side of the screen. To select a particular transaction type, select the row in the grid and click the Ok button.
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Comment
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Text Box
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This field enables the user to add, delete or edit the free text added. When the user selects the field a key pad is displayed on the right side grid, text can be added by either using a keypad or a keyboard.
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Buttons
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Ok
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Button
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The button updates changes to the database and closes the screen.
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Cancel
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Button
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The button closes the screen.
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Sale Edit- Press F4 or click the F4 Sale Edit button if the user wants to edit the sale transaction. The tax code, event, discount, comment, surcharge values can be updated for the transaction.
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Item Edit - Press F5 or click the F5 Item Edit button to open the AR Payment Screen and edit the amount being paid by the customer. Click the Ok button after updating to save the changes and proceed with the transaction.
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Complete- Press F12 or click the F12 Complete button to move to the payment mode.
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Payment against a previous transaction
The user can accept payment from customers other than cash customers for the transactions already being done for them at the POS. For special order, layaway or sale transaction done using On Account payment mode the user can create the AR-SO,AR-Lay by ,AR-Sale respectively at the POS.
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